Topic 10: Page Formatting

Page Margins

The page margins of the document can be changed using the rulers on the page and the Page Setup window. The ruler method is discussed first:

1. Move the mouse over the area where the white ruler changes to gray.
   
2. When the cursor becomes a double-ended arrow, click with the mouse and drag the margin indicator to the desired location.
3. Release the mouse when the margin is set.

The margins can also be changed using the Page Setup dialog box:

1. Select File|Page Setup and choose the Margins tab in the dialog box.
   
2. Enter margin values in the Top, Bottom, Left, and Right boxes. The Preview window will reflect the changes.
3. If the document has Headers and/or Footers, the distance this text appears from the edge of the page can be changed.
4. Click OK when finished.
   

Page Size and Orientation

Change the orientation page within the Page Setup dialog box.

1. Select File|Page Setup and choose the Paper Size tab.
   
2. Select the proper paper size from the drop-down menu.
3. Change the orientation from Portrait or Landscape by checking the corresponding radio button.
   

Headers and Footers

A header is text that is added to the top margin of every page such as a document title or page number and a footer is text added to the bottom margin.  Follow these steps to add or edit headers and footers in the document:

1. Select View|Header and Footer from the menu bar. The Header and Footer toolbar will appear and the top of the page will be highlighted as shown below.
   
   
2. Type the heading in the Header box. You may use many of the standard text formatting options such as font face, size, bold, italics, etc.
3. Click the Insert AutoText button to view a list of quick options available.
4. Use the other options on the toolbar to add page numbers, the current date and time.
5. To edit the footer, click the Switch Between Header and Footer button on the toolbar.
6. When you are finished adding headers and footers, click the Close button on the toolbar.

Page Numbers

Follow these instructions for another way to add page numbers to a document.

1. Select Insert|Page Numbers from the menu bar and the following dialog box will appear.
   
2. Select the position of the page numbers by choosing "Top of page" or "Bottom of page" from the Position drop-down menu.
3. Select the alignment of the page numbers in the Alignment drop-down menu.
4. If you do not want the page number to show on the first page (if it is a title page, for example), uncheck the Show number of first page box.
5. Click OK when finished.

Print Preview and Printing

Preview your document by clicking the Print Preview button on the standard toolbar or by selecting File|Print Preview. When the document is ready to print, click the Print button from the Print Preview screen or select File|Print.